DFS Glossary

introduction welcome to the dfs glossary, a resource designed to help you understand key terms, phrases, and industry specific language used within our company whether you are new to the team or looking for clarity on certain terms, this glossary serves as a quick reference to ensure consistency in communication and understanding across the company our goal is to provide clear, concise definitions that make it easier to navigate our processes, guides, and services this glossary will be regularly updated to reflect any and all new terms and changes in our business language glossary term definition {{ net}} a free, open source development platform created by microsoft that allows developers to build and run applications for web, desktop, mobile, cloud, gaming, and iot using languages like c#, f#, and visual basic {{520s}} screen 520s press printer that handles printing for all work orders require roll paper stock {{account services}} customer facing team that collects and corresponds to customer requests and inquiries they can be reached at accountservices\@dfsmail com {{active}} defines whether the item is currently in use of has been deactivated {{accumulator}} a mechanism within the autoset mb inserting equipment that gathers multiple sheets of paper intended for the same recipient (keyline) into a single, ordered set grouping them by barcode logic that is read on the machine {{additional images}} refers to extra images that are processed for printing and inserting these can include additional inserts that must be added to the original file processed {{address slip}} refers to the added slip page containing only the recipient's and/or sender's address and/or company logo {{adjustment dial}} these are mechanical controls on folder machine that allows operator to precisely set and regulate the pressure between rollers these dials are critical for achieving the correct roller tension needed to feed and fold paper accurately {{agency}} non dfs authorized groups that have access to assigned customers, account management and collaborate closely with dfs {{air compressor}} refers to the section in the printer's control interface that manages and monitors air compressor system, which is essential for several core printer functions {{air shaft}} a hollow, expandable shaft inserted into the roll's core; inflated using air pressure to hold the roll in place during operation {{all client deposit report}} lists all deposits made by clients, detailing transaction amounts, dates, and associated accounts {{all client invoicing report}} provides a consolidated view of invoices issued to all clients, detailing amounts, dates, and payment statuses {{all client postage balance report}} displays the current postage balance for all clients, helping track available funds for operations {{all customer user report}} provides a comprehensive list of all customer users within the system, including their agency, first and last name as well as their email address and customer name associated with that user {{all inventory balance report}} offers a snapshot of current inventory levels across all items, detailing quantities on hand and their valuation this report aids in assessing stock availability over a specific period of time {{apollo}} oce varioprint 6250 printer that handles all printing for work orders requiring non roll paper stock {{athena}} oce varioprint 6250 printer that handles all printing for work orders requiring non roll paper stock {{autoset grb high speed inserter}} refers to a fully automated inserting system designed for high volume production environments it collates, folds, inserts, seals letters into envelopes, at high speeds reducing manual labor {{autoset b4 high speed inserter}} refers to a fully automated mail inserting system designed for high volume production environments it collates, folds, inserts, seals letters, or flats envelopes at high speeds reducing manual labor it combines speed, flexibility and precision {{baddefective product adjustment}} to log the quantity of damaged produced received by the vendor, or a customer supplied item {{barcode}} a machine readable representation of information required on all documents that are printed, inserted and mailed out of dfs {{barcode quiet zone}} for 2d barcodes, the quite zone should be a minimum of one margin width on all sides of the barcode maintaining a proper quiet zone is essential for ensuring reliable data capture on all dfs inserting equipment {{billable}} it is to categorize if a work order is subject to charges {{billing template}} serves as a standardized framework for generating client invoices {{binary code}} these are sequences of data, that is printed as a barcode that automate how our inserting machines pulls, collates, folds, inserts and sorts documents in all jobs these codes communicate with the inserter machine's software to correctly insert mail {{bre}} business reply envelope {{buffer}} refers to a section of the machine that temporarily holds and stages documents before they are moved to the inserting section this helps with mail pieces that have more than one page, as it ensures that complete mail pieces are correctly assembled {{c cyan}} a bright blue shade one of the primary colors used in color mixing for printing {{c}} c# (pronounced "c sharp") is a modern, object oriented programming language developed by microsoft for building a wide range of applications across desktop, web, mobile, and cloud platforms {{campaign}} dfs offers campaign creation via portal a marketing image can be added to statements, these are all images provided by the customer {{cass}} usps coding accuracy support system is a program that verifies the accuracy of address matching software, that helps mail standardization {{category}} refers to the type of inventory paper / envelope / inserts/ other {{certificate of mailing ps form 3817}} is an official form from the usps that provides proof that your mail was sent it shows the date your mail piece(s) was accepted by usps, but it does not include tracking or insurance this is available for first class mail, priority mail, and some internation mail {{client completed document}} any document(s) that a client has sent to the dfs po box, instead of their county office {{client consumption report}} tracks the total postage and resource consumption for each client over a specified period {{client postage activity report}} logs all postage related transactions, including refills, deductions, and usage per customer {{client postage summary by wo report}} breaks down postage usage per work order, linking costs to specific jobs for detailed tracking {{client postage summary report}} summarizes postage usage by customer, offering insights into their spending patterns for work done {{client work order activity report}} provides a record of all work orders processed for a customer, including status updates and modifications on their jobs {{client work order summary report}} offers an overview of completed and ongoing work orders, helping monitor workflow efficiency {{configuration}} serves as a centralized hub for managing dfs system wide settings, automation rules, notifications, and operational setups {{command workstation}} a centralized job management software used to control and monitor print production on efi fiery servers {{countys}} the original sender of the mail piece, which may need to update the recipient information or further action {{create date}} refers to the date the work order was formally initiated and recorded, marking the beginning of the process {{current number}} refers to a system generated number based on the most recently created item this number is primarily used by the programming team to reference and point to the appropriate variable inventory required for jobs that require variable inserts in production {{customer}} the stakeholder that works with dfs the customers are the ones that generate demand and interact by placing and tracking work orders receiving invoices, making payments, manage customer requests {{customer approval date}} shows the date and time of when the authorized customer user approved the job for production {{cutter}} a precision device that trims the roll paper to the correct length or separates printed files; integrated with the press for inline finishing {{daily frequency}} refers to the schedule of when an item is set to show up on the queue to be counted occurs once every business day {{dallas}} oce varioprint 6250 printer that handles all printing for work orders requiring non roll paper stock {{data points}} refers to an individual piece of information or specific value that is collected in a statement each data point represents a single unit of measurement in a structured format inside a campaign {{destroy}} refers to the action of getting rid of an inventory item using the destroy tool {{departure due date}} refers to the scheduled date by which a job must leave the production floor to meet downstream deadlines such as client specific slas {{dfs}} document fulfillment services {{direct print}} refers to a workflow setup in programming on jobs that require more than one paper stock this is setup to automatically pull different pagers from different trays based on the media requirement (e g , page 1 from tray 1 and page 2 3 from tray 2) {{divert}} refers to an automated procedure that detects and removes mail pieces from the production flow when an error or a condition is met in an inserting machine this is a critical process that ensures accuracy, and quality of all outgoing mail {{document of pages report}} tracks the number of total documents, pages and images loaded to vault over a specific period {{double feed}} occurs when the feeder accidetally picks up two or more sheets at once instead of a single sheet in the feeder this can result in envelopes containing incorrect or extra pages {{due date}} the deadline by which the assigned work order or job is expected to be completed and mailed {{duplex}} prints on both sides of the paper (front and back) types long edge binding like a book, flips pages side to side short edge binding like a notepad, flips page top to bottom {{electronic printed}} refers to the type of work order that involves a combination of both electronic and printed services {{electronic type}} this type of work order is processed digitally without physical printing and inserting these can be delivered by email, or our online portal {{email templates}} refers to the predesigned, reusable layout for internal emails that are setup in zeus rules for notification purposes {{feeder}} mechanical module designed to pick up and deliver individual sheets or inserts from a paper stack into the inserter track it is one of the first and most critical stages in the inserting process it separates and feeds one sheet a time {{file name}} refers to the identifiable name given to an electronic file {{flat}} larger, non folded mail pieces like large envelopes {{flight status}} a system tool designed to track and monitor the progress of a work order as it moves through various stages in production {{flight status report}} displays the summary of work performed by a production operator across departments and based on a specific date range {{floor count}} quantity of inventory that is stored on the production floor {{fold plates}} mechanical guides within the folder section that control the number, type, and position of folds (e g , c fold, z fold, half fold) applied to all documents before they proceed to the insertion station of the machine if one is available {{foreign}} international mail sent outside the domestic region {{frequency of physical}} the scheduled interval for conducting physical inventory counts to ensure data accuracy (e g weekly, monthly, quarterly) {{gsm}} grams per square meter this metric unit is used to measure the weight and density of paper by indicating how many grams of a single square meter of the paper would weight higher gsm number = heavier and thicker paper stock {{hand work}} refers to the department within dfs that focuses on inserting non automated work that must be done by hand or with slower machinery due to inventory requirements {{head cleaning}} refers to the work that is performed to remove dried ink, debris, or air bubbles from the printhead nozzles, ensuring stable jetting, proper droplet formation, and high quality output {{hoa stamps}} hoa ordered usps forever stamps {{hoam 9 stamped}} hoa #9 double window #9 genetic with stamp {{hoamblt 09 3win stamped}} hoa #9 windowed remit envelope with triple/hidden window with stamp {{holiday calendar}} dfs' holiday schedule with key closure dates and events in the calendar year {{hopper}} is a mechanized tray designed to store and dispense paper (inserts) one at a time into the inserting track each hopper can be adjusted for different sizes and types of media and programmed to release in a precise sequence for assembly and mailing {{householding}} refers to the programming setup of grouping documents that can be mailed out together {{image count}} refers to the total number of impressions that are printed, front and back of a sheet of paper {{imagenet}} the document imaging system used for scanning, recording and digitally returning images {{in production}} refers to the status of a work order that is actively being printed or inserted {{inactive}} refers to the action of marking an inventory item or template that is no longer used in zeus {{ink fill}} refers to the controlled process of replenishing the printer's ink reservoir with approved ink cartridges/containers specific to the printer model {{initial order adjustment}} to add or subtract quantities for the initial receiving process, when a receiver process is not used {{insert buckslip}} refers to an insert work order that is pushed for printing & cutting {{insert code}} on jobs that require additional insert materials, an insert code is added to the keyline data line to aid production teams on configurating equipment to correctly call, pull and insert into the required mail piece(s) {{insert full page}} refers to a full page insert work order that must be printed, and folded inhouse to be included with a job later {{insert mail}} refers to a type of work order/job that was printed outside dfs but must be inserted, and then mailed at dfs {{inventory}} refers to materials used to satisfy work order completion categories include; paper, envelope, inserts, other {{inventory analytics}} data driven insights this tab offers a visual breakdown of inventory trends, helping teams optimize stock levels and reduce inefficiencies {{inventory attachment}} refers to the visual representation of the item for reference {{inventory history}} a chronological record of all transactions related to the item, including receipts, usage transfers, and adjustments {{inventory ledger}} serves as a detailed record of all inventory related transactions, allowing for precise tracking of stock movements inbound & outbound transactions adjustments timestamps & user logs {{inventory manager}} refers to the process of tracking, controlling, and optimizing the storage, movement, and availability of materials such as paper and envelopes it ensures that the right quantity of inventory is available while preventing overstock or shortages {{inventory name}} refers to a unique naming designation assigned to an item stored at dfs this does not repeat {{inventory number}} refers to a unique numbering designation assigned to an item stored at dfs this does not repeat {{inventory physical}} refers to the process of manually counting and verifying the actual stock held at the dfs warehouse, ensuring that inventory records match the physical quantities on hand {{inventory reorder}} refers to the process of replenishing stock when it reaches a predetermined threshold to ensure continuous availability this process is crucial for maintaining operational efficiency and meeting customer demand {{inventory summary}} an overview of the current stock levels, including quantities on hand, usage trends, and potential shortages {{inventory transfer}} refers to the action performed to move inventory between two locations {{inventory usage by date}} refers to the tracking of inventory used within a specific period of time {{inventory with no attachment report}} identifies inventory items that do not have a sample or mockup attached to them this helps in detecting issues related to verifying correct usage {{item description}} refers to a brief overview of the item's purpose, specifications, and key details {{item name}} refers to the name of the inventory item for easy identification {{item number}} refers to a unique identifier assigned to the item {{job description}} this section in a work order, outlines specific job details that are unique to the type of customer and/or job type {{jobflow}} a powerful automation software designed to streamline and manage prepress and print production workflows it allows print service providers to build custom workflows that automate repetitive tasks, reduce manual errors, and increase productivity {{job frequency}} refers to how often a specific inventory task or job is scheduled to be executed, whether it's daily, weekly, monthly, or based on other criteria {{job template}} refers to a set of parameters for a job that has been setup in the system {{job template report}} offers a predefined list of various job types, streamlining the setup and execution of all jobs, active and inactive including gathering information broken by package {{jobid}} unique number assigned to each customer job within zeus {{k black}} "k" stands for key, which is the black plate in traditional printing it's used to add detail, depth, and contrast {{kcmy color denomination}} k = black | c = cyan | m = magenta | y = yellow together, kmcy inks combine in various percentages to reproduce a full color spectrum in printing commonly known as cmyk printing {{keyline}} a code added to mail pieces to assist in sorting and tracking {{last order date}} the most recent date this item was ordered {{last order quantity}} the amount last purchased to track trends and replenishment needs {{letter}} a standard letter sized piece of mail {{letter shop}} refers to the team responsible for inserting all documents into envelopes in high level operated inserting machines ensuring that all mail is accurately inserted and approved for mailing {{location}} refers to the physical location from where the work is being performed {{machine counter}} this part on the inserting machine tracks the number of processed pieces, allowing operators to monitor the production volume, identify discrepancies, and maintain accurate records {{mail count}} this represents the actual number of mail pieces that were completed and prepared for mailing this is the most accurate number used for billing, reporting, and usps submission {{mail piece}} refers to a single addressed item of mail, like a letter, flat, or oversized piece {{mailed date}} refers to the date of when a work order was completed in the system and marked as mailed {{mailing class}} refers to the category of mail service selected based on several factors such as costs, size, weight, and delivery speed {{mail dat}} refers to the standardized electronic file format used by mailing industry to communicate detailed data about a mailing job in the us linked data files that describe mailing structure, postage details, piece details and other job information {{manual adjustment}} to add or subtract quantities, such as customer ship back request, not associated with waste {{marketing mail}} formerly known as standard mail is bulk mailing service designed for advertising, newsletters, and other correspondence that is not personal or time sensitive {{missed feeds}} a missed feed happens when the feeder fails to delivery any sheet during a feed cycle this creates a gap in the document flow that can lead to incomplete mail pieces, frequent production stops and rework causing delays in the process {{month end report}} compiles comprehensive financial data at the close of each month, summarizing work order revenue, and other key metrics {{monthly frequency}} refers to the schedule of when an item is set to show up on the queue to be counted occurs every 1st of the month {{mywork report}} a personalized production report showing all work orders and tasks assigned to a specific flight status user who printed or inserted a job {{ncoa}} usps national change of address is a service that provides a database of change of address records assisting with updating mailing lists and ensure accurate delivery {{need customer approval}} refers to the term used when a work order requires customer authorization prior to being rolled out for production {{neopost ds 600i inserter}} refers to a high performance automated mailing system designed to take the inserting complexity out of preparing mail this machines folds, collates multiple pages, inserts, and seals them, while verifying accuracy through advanced control features {{neopost is5000ai meter machine}} it's a high volume machine with key features like applying postage to mail by weighing and rating on the fly with an integrated scale and rate calculator to ensure each mail piece has the correct postage based on weight and destination {{nx inkjet}} screen nx inkjet truepress printer that handles printing for all work orders requiring roll paper stock {{omr sensor}} optical mark recognition sensor is designed to detect marks printed on the paper to signal/trigger where to perforate, cut, or stack the paper {{on hold}} refers to the status of a work order that has been paused in the process by a dfs representative or at the customer's request {{one time frequency}} refers to the timing of when an item is set to show up on the queue to be counted occurs each time it is added to an inventory item and used for emergency requests {{original image count}} refers to the total number of images that are processed for printing {{output type}} refers to the format and method of a work order indicating how the production process should handle, process, and distribute mail it defines whether the job is electronic, printed, inserted, mailed, or if it is a test work order {{over piece}} when the inserting machine camera gets a bad read and splits the mail piece into two or more sets {{package}} refers to the file(s) that is setup on a work order for print and mail {{package type}} refers to the type of package/file that is setup in a work order for print and mail based on weight requirements some package types include; letter, letter6x9, flat, and oversized {{pagination}} refers to the numbering and sequencing of pages within a document set this ensures that all pages belonging to a single recipient are printed, grouped, and inserted in the correct order {{perforation}} refers to the paper with small holes punched into it, making it easy to tear along the perforations for documents like payment stubs {{perforator pro}} refers to the configuration process of the tecnau perforation module that enables the creation of horizontal/vertical perforations on printed jobs adjusting the blades, position, depth, job parameters, paper path alignment and sensor calibration {{phoenix}} oce varioprint 6250 printer that handles all printing for work orders requiring non roll paper stock {{physical adjustment}} refers to the action of adding or subtracting x amount of materials from the system to keep the on hand quantity true {{physical count history}} records all scheduled intervals for conducting physical inventory counts these are all logged at an item level or in the inventory physical screen {{pickup requested}} refers to a section of the work order setup to show if the work order needs to be picked up for inserting {{piece count}} this is the number of envelopes used it represents the planned quantity before production is completed refers to the total number of individual letters within the work order {{planetpress}} a document composition and automation software designed to help businesses create, manage, and distribute dynamic, personalized, and print ready documents {{portal}} portal is our secure online platform that gives users direct access to their account with dfs portal offers secure file uploads, job approvals and rejections, real time production tracking, and a full postage ledger {{portal upload history}} refers to the dfs log that tracks all files, work orders, and documents uploaded to our portal site {{poseidon}} oce varioprint 6250 printer that handles all printing for work orders requiring non roll paper stock {{post date}} refers to the date when the inventory transaction is officially recorded in the system and affects an inventory balance {{postage}} refers to the dollar amount required to send a letter or parcel by mail {{postage escrow}} a prepaid account that holds funds specifically designated for covering future postage expenses {{postage preference}} refers to the logistics' choice for mailing out a specific job choices include; commingling, usps, ups, fedex, and ups {{postage rate manager}} refers to the centralized section inside zeus that manages and applies accurate postage rates to all jobs based on the different rate types of mail; letters, flats, and foreign rates {{postage usage by date}} refers to the tracking of postage funds used within a specific period of time {{postage usage by date report}} tracks and reports on postage expenditures over specific timeframes, aiding in budget management and forecasting {{postcards}} this type of work order involves printing and mailing out postcards {{postalone}} refers to the usps online business platform that allows mailers to manage and submit mailing documentation electronially replaces manual hardcopy paperwork for mailings submits and manages postage statements and mail dat files {{pr number}} refers to a system generated unique identifier assigned to each purchase request within zeus {{print color}} refers to the color requirement of a file printed options include, black & white, or color {{print files}} refers to a digital file intended for printing, inserting, and mailing ensuring consistent formatting and appearance across different printers {{print mode}} determines how a print file must be printed; one sided or two sided {{print traveler}} detailed document that physically and digitally follows a job through the entire dfs process it details wo name and number information, as well as other important requirements to successfully complete the job {{printed type}} this type of work order is physically printed, inserted, and then mailed out through several distribution methods; usps, fedex, ups, commingling {{printing department}} refers to the team responsible for printing all documents in high level operated printing equipment ensuring that all mail is accurately printed and is approved for the next stage in the production process {{prismasync remote manager}} it's a centralized, remotely accessible hub, giving print operators the tools to stay productive, efficient, and in full control of the jobs once sent to any of the canon printers {{production}} refers to the division within dfs that is responsible for printing, inserting and mailout letters the production department ensures that all mail is accurately printed, properly inserted into envelopes/boxes, and mailed on time {{production job }} refers to the number assigned to a job to be set up for printing and inserting equipment this is setup in zeus and visible in every work order for operator handling {{programming}} the department within dfs that sets and maintains coding standards, as well as managing customer/job specific code {{purchase request}} the electronic entry submitted by a customer, administrator or vendor to request the procurement of inventory {{quantity on hand}} current system recorded stock level for that inventory item {{quarterly frequency}} refers to the schedule of when an item is set to show up on the queue to be counted occurs every 1st of each quarter {{ready for inserting}} refers to the status of a work order that is fully done printing, the work order is now ready to be inserted {{ready for mailing}} refers to the status of a work order that has been fully printed, fully inserted, this work order has passed all verification requirements and is approved for mailing {{ready for production}} refers to the status of a work order that is ready for the first stage in the production process also known as 'ready to print' {{receiver}} a transaction completed in zeus to record a shipment arriving {{regenerate}} refers to the action of recreating or rebuilding the listing based on current requirements {{returned mail}} any mail that is undeliverable and sent back to dfs {{riso}} riso inkjet color printer that handles printing for direct print jobs, as well as work orders that require color printing and shelf stock {{roller tension}} refers to the amount of pressure applied between and the rollers that feed, guide, and fold the paper through the machine the tension controls how tightly or loosely the rollers grip the paper as it moves through each stage of the folding process {{rtb}} return to board {{rtb 300 cbnm}} california board of naturopathic medicine {{rtb 400 brn}} board of registered nursing {{rtb 500 bpm}} podiatric medical board of california {{rtb 700 rcb}} respiratory care board {{screen nx inkjet truepress}} refers to a production grade digital press that can print out at high speeds while handing variable data on the fly streamlining production operations, from roll to cut sheet, for greater efficiency {{segment rollers}} rollers that are divided into multiple "segments', each of which can operate together or individually they ensure even contact and consistent tension across the width of the sheet; they guide and transport paper through folder plates and rollers {{sftp}} secure file transfer protocol is a way to safely send and receive files over the internet {{shut down}} refers to the controlled procedure used to safely power down the printer at the end of a production cycle shift {{simplex}} prints on one side of the paper only usually the front side of the page {{sla}} service level agreement {{special instructions}} often added to work orders to provide specific department directions or notes that clarify or modify the standard operating procedures for a task, ensuring it's completed accurately {{splice}} the process of connecting the end of one roll paper to the beginning of a new roll to allow continuous operation without stopping the press {{standard printing fiery command}} refers to the process of sending print files (pdfs) through a riso print management software where operators can control and customize print settings such as paper type, color profiles and finishing options it allows users to preview and organize files {{start up}} refers to the sequence of steps taken to safely power on and prepare the 520s printer for operation {{statement layout}} refers to the structured format and design of a statement it defines how information is presented on the document when creating a campaign {{tags}} an additional identifier that is attached to a work order, or file, to facilitate quick identification, tracking, and organization {{tap test}} refers to a method that involves tapping the mail piece on all sides to verify that the delivery address remains visible within the window, with a 1/8 inch clearance on all sides this is to prevent the mail from being mis sorted during the automation process {{test printing inserting}} used for quality control and verification before full production this type of work orders refers to jobs that must be printed and inserted into envelopes but not shipped/mailed out {{test printing shipping}} used for quality control and verification before full production this type of work orders refers to a test batch that is printed and then shipped to verify both the print & delivery processes {{test printing only}} used for quality control and verification before full production this type of work orders is a trial run of printing without inserting or mailing {{test printing inserting shipping}} used for quality control and verification before full production this type of work orders includes a full test run of printing, inserting, and shipping to check the entire workflow {{test processing only}} used for quality control and verification before full production this type of work orders are data handling and processing without physical printing this ensures data formatting, and when applicable, workflow automation {{threshold}} refers to a predefined value (or limit) that acts as a trigger for calsaws processing used during high volume runs {{ticket}} refers to the digital record required by dfs to manage and track customer inquiries, issues, or requests for assistance, allowing for organized and efficient customer support {{total postage}} refers to the sum of postage funds used in a work order, report based on date range {{tof mark}} refers to the printed indicator that signals the beginning of a new page within the printed roll for accurate alignment {{transferred}} refers to the history of moving a work order from one location to another approved location for printing, inserting and mailing {{turnaround}} refers to the time it takes to complete a task or work order, from initiation to completion {{under piece}} when a double stuff occurs or if a mail piece is removed before the "sets" counter in the inserting machine {{unwinder}} a motorized unit that holds and feeds rolls or paper into the press; regulates tension and ensures smooth feeing {{users audit report}} logs all system authorized usernames, roles and permissions {{usps}} united states postal service {{vacuum}} refers to a suction based mechanism used to pick up and separate individual sheets of paper from a stack it plays a crucial role in ensuring accurate, consistent, and reliable feeding {{varioprint 6330}} this is part of canon's varioprint 6000 titan series, designed for high volume, monochrome production printing this assists with setting up the media, preferences, workflows, configuration of the overall printer {{vault}} vault is a system that provides a secure, convenient, and seamless way to store and manage your documents, payments and personal information {{vendor}} outside entity that works with dfs with providing product {{waiting for quality control}} refers to a work order that is idle waiting for qc approval from a shift supervisor this status can be active at every stage in the production process before or after printing, before or after inserting, before the job mails {{warehouse}} warehouse is a department within dfs responsible for the receiving, storing, managing, and operating zeus system to ensure inventory levels are accurate {{warehouse count}} quantity of inventory that is stored in the warehouse space {{waste adjustment}} to add or subtract waste caused by damage from printing or inserting a job {{waste paper}} refers to any printed or unprinted paper that is rendered unusable or unsuitable for its intended purpose during the production process this includes paper that must be discarded due to errors, malfunctions, or setup processes {{webbing}} refers to the process of feeding roll of paper, known as a "web", through the press this is all managed by a series of rollers that keep the paper taut or stretched as it travels through the machine {{weekly frequency}} refers to the schedule of when an item is set to show up on the queue to be counted occurs every monday {{wip}} work in progress status, indicates if the item is currently being used in an active work order in production {{wiper cleaning}} refers to the work that is performed to wipers that over time, accumulate ink buildup, dust, and paper fibers which can interfere with effective head cleaning and cause streaks, smudging, or nozzle blockage {{wo transfer batch}} refers to the task of reassigning multiple work orders location by using flight status, all at the same time {{work order}} refers to a paper/electronic request to perform work on a specific job it provides detailed instructions on what needs to be done, with what inventory materials, and by when {{work order adjustment}} to log the quantity of inventory that was not recorded accurately by a work order {{work order attachments}} refers to files or documents added to a work order to provide additional information, such as sample files, and reports {{work order billing report}} generates a summarized listing of individual work orders, over a specific period of time ensuring accurate invoicing based on completed and verified work orders {{work order color code}} refers to the identifier that is preset to id jobs with certain criteria such as logistics; fedex, ups vs commingling {{work order description}} it provides a short detail explanation of the job to be performed within the work order {{work order history}} refers to a record of all activities and details associated with a specific work order, from its creation to completion, including status updates, inventory used and any relevant notes {{work order id}} refers to a unique numeric identifier assigned to a job for record purposes {{work order name}} refers to a unique identifier assigned to each job to distinguish it from others in the system this assists with managing job setups according to their requirements {{work order pickup report}} refers to a report that is emailed out when a job is scheduled for pickup {{work order status}} this indicates a work order's current stage in the process (in progress, completed, and cancelled) {{work produced by date report}} documents the volume and details of work completed within designated periods, facilitating a productivity analysis {{year end frequency}} refers to the schedule of when an item is set to show up on the queue to be counted occurs every 1st of december {{zeus}} zeus or zero errors users system, refers to the dfs proprietary enterprise system used for job or work order tracking, inventory control, billing, and documentation purposes {{zeus internal ticket}} refers to a work order related issue each ticket identifies a specific issue that needs a resolution before the work order can go to a verified status {{zeus rule}} refers to the process of configuring or defining rules, that dictate how actions are handled based on the specific condition and criteria often used to update mass work order updates revision history revision date updater name description march 6, 2025 angelica gonzalez initial draft july 8, 2025 angelica gonzalez final review